Job DescriptionWho We AreCreative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.The RoleThe Speakers Department Coordinator will report to an Executive responsible for the department’s contracts, procurement, and accounting processes. The Coordinator will support a high-volume speaking business by drafting, editing, and executing speaking agreements, coordinating buyer and vendor setup, and tracking incoming funds and payment schedules. This role will work closely with internal offices, client teams, managers, buyers, and accounting to ensure agreements and payments are completed accurately and promptly. The Speakers Department works across CAA and represents a diverse range of talent and thought leaders for speaking engagements and personal appearances, including athletes, content creators, authors, business speakers, subject-matter experts, and other prominent personalities.ResponsibilitiesSupport contracts, procurement, and financial processes for a high volume of confirmed speaking engagements and personal appearancesDraft speaking agreements and related contracts for confirmed engagementsReview, edit, and redline agreements as neededAccurately maintain a detailed tracking database (via Asana) for all agreements and payment statusWork with internal offices, client teams, managers, and other stakeholders to obtain client materials and information needed for agreements and paymentCreate invoices and assist in tracking monies owed for each engagementMonitor payment schedules and follow up with buyers to ensure payments are made according to agreed-upon termsCreate booking reports for each agreement/event, noting event date, commission, payment details, and other relevant informationAssist with vendor setup and registration within various buyer accounting and procurement systemsComplete and coordinate ACH forms and other documentation required for buyers to establish payment information in their systemsProvide support across the department for billing and payment matters and liaise directly with Accounting as neededAssist with accounting and payment platforms, including systems such as Ariba, PaymentWorks, and Bill.comMaintain accurate and up-to-date records for clients, agreements, payments, and related documentationEffectively handle multiple projects at onceOther duties as assignedQualificationsBA/BS from an accredited university or college, or equivalent work experience, required1-2 years of experience as a paralegal, contracts coordinator, or in a similar role, or strong interest in contracts/paralegal workExperience drafting, reviewing, editing, or redlining contracts strongly preferredProcurement experience is a plusBackground or demonstrated interest in contract management, finance, accounting, accounts receivable, or payment processes is a plusExperience with buyer/vendor setup, ACH forms, payment platforms, or accounting systems is a plusFamiliarity with platforms such as Ariba, PaymentWorks and Bill.com is a plusStrong proficiency in Microsoft Word; Adobe Acrobat Pro experience preferredExcellent written and verbal communication skillsHighly organized, detail oriented, and able to manage a high volume of time-sensitive workAbility to multitask, prioritize, and constantly reprioritize in a fast-paced environmentStrong follow-through and sense of urgencyStrong interpersonal and customer service skillsAbility to manage multiple on-going matters at once by multi-tasking and prioritizing tasks effectivelyInterest in contracts, legal processes, or pursuing a future legal education is a plusLocationThis role will be on-site, located in our Los Angeles office. CompensationThe annual base salary range for this position is as follows: Los Angeles, CA - $24 - $24.50This position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon factors including, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria. BenefitsAt CAA, we offer a competitive compensation and benefits* package for all regular full-time employees: Benefits where the company pays 80%-100% of the cost include: MedicalBasic Life and AD&D InsuranceTelemedicineEmployee assistance and mental health counseling in person, virtually or through textPaid Vacation / Holidays PaidSick TimePaid Parental Leave and Other Paid Leaves of AbsenceNICU LeaveBereavement ResourcesAdoption BenefitsEducational AssistanceMental Health ResourcesEmployee Assistance PlanPlease provide complete and legible information. An incomplete application may affect your consideration for employment.Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.SummaryLocation: Los Angeles, CAType: Full time
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